More people touch client records than you think — and that's a problem.
A client shares their Aadhaar copy, salary slip, and court documents with their lawyer. They think only the lawyer sees it. But by the time the case moves forward, five or six other people may have already read those files. Partners, interns, clerks, and even outside helpers all get access. Your client never knew. Under India's new data law, that is your responsibility — not theirs.
Think about your law office. A client gives you their PAN card, Aadhaar, and WhatsApp messages as evidence. Your associate shares it on email. An intern prints it. A clerk files it. An outside agency scans it. Now six people hold that client's private information. If any one of them leaks it or misuses it, your firm is answerable. The new law says you must know who has access. You must keep a record. You must limit who can see what.
Make a list of everyone who can open client files right now.
Tell interns and clerks in writing — do not share client papers without permission.
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